A Bizspace Start Up Business Guide – Managing Your Office Move

28th June, 2011 - Posted by admin - Comments Off

Managing your office move

Moving to a new rented office space can be a daunting task and quite often you just don’t know where to start, what needs to be done first and what can be left to the last minute.

So, first things first, you need a clear and concise plan of action before taking on your office move.

Create a strategy

With so many people affected when you move office – employees, stakeholders and clients – there are a lot of parties to satisfy.

It is important not to move on a whim, hunting for the perfect office space can take time so don’t just take the plunge on the first property you see.

Before moving it may be worth considering a feasibility study which will look at the best way to organise an office move, save money in the long run and help plan for future growth and moves.

Timetable your move

Moving offices can cause a great deal of disruption and any business worth its salt will no doubt want to avoid lack or production or more importantly failure to deliver products and services to clients.

To avoid embarrassing delays it is crucial to schedule your office move to cause the least disruption to existing projects and business.

Reviewing the previous year’s figures is a helpful tip as this will indicate when business was slowest and may provide a possible time for an office move. Moving during a bank holiday or a weekend is also another possibility to help avoid disruption.

Include members of staff

The people who will be most affected by a change of location will be the people working within the organisation so make sure they are involved in the planning and the actual move if possible.

Phil McCabe, spokesman for the Forum of Private Business, said that involving staff in an office move, particularly in small businesses, will reduce the stress they feel during the upheaval.

So, make sure you plan your move carefully to avoid problems, pick a date that will cause the least disruption and perhaps most importantly, get your staff involved.

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