24 July 2013

Relocation: how to prepare for an office move

Moving to new premises can be daunting but many businesses are deciding to downsize to cut costs or because they need less space.

Moving to new premises can be a daunting decision.

In the current economic climate, it is not just companies looking for more space who are planning to relocate. Many are deciding to downsize to cut costs or because their need for space has lessened – either because of a shrinking workforce or more remote workers.

Our top five relocation tips

First you have to find the right space to suit your needs. But once you’ve found the perfect location for your new office, there is still plenty that needs to be done. Here are our top tips for organising an office relocation without tearing your hair out:

  1. Use professionals 
    Don’t try and handle something as important as a business relocation yourself. Use a removals firm with expertise in this area. One of our partners, Andrew Porter Limited, specialises in helping businesses move their equipment and furniture to new premises – or between units within our business centres. The company also offers a discount for Bizspace customers.
  2. Take your time planning the move
    The earlier you start planning for a relocation, the better. If you are tied in to a fixed-term lease but you know you want to move elsewhere when it expires, start thinking about where and how you will move at least nine months before the end of your lease. This will give you time to organise the move without feeling stressed and rushed.
  3. Appoint a team
    Providing your company is big enough, create a team from your employees who will help make sure the relocation process goes smoothly. If you do not have time to liaise with professionals like landlords, removals firms and solicitors yourself, then ask a senior member of staff you trust to lead the team and give them time to carry out these duties.
  4. Make sure your budget is realistic
    Moving premises is expensive and costs can easily escalate if you don’t set out a thorough office relocation budget and stick to it.
  5. Take the opportunity to make improvements
    A move is a great time to look closely at your business and identify areas which need improving. If your computer equipment, servers or phone systems are out-of-date and need replacing, don’t move them to your new office space but take it as an opportunity to upgrade. Relocation also gives you the chance to review where staff are located in the office and which teams need to be near each other to aid communication.

How Bizspace can help you

We provide a wide range of business accommodation, from offices and studios to workshops and industrial units. We have over 100 sites across the country and offer flexible terms so you don't need to commit to a long lease.