Executive Assistant (MD South)

BizSpace is one of the UK’s leading providers of flexible business space with more than 100 properties and 3,600 customers. Our vision is

To be recognised as the best provider of flexible business space and a great place to work

The post holder will be required to be a role model, demonstrating our values of

• Honesty
• Teamwork
• Passion
• Fun
• Professionalism

Job Scope:

Responsibility for all the administration aspects to support the Managing Director (South) and the Regional South Team.

Reports to the Managing Director (South)

The role is based in Hemel Hempstead, but is expected to travel around our South Region when required.

Job Description:

Responsibilities include but are not limited to;

Office Management:

Undertake day to day tasks including but not limited to:

• Diary management, arranging meetings, preparation of meeting rooms and event scheduling
• Office administration including typing, answering phones, ordering supplies, postal services etc.
• Database management including the production of accurate reports, trend analysis and the accurate upkeep of all data.
• Liaise with Regional Sales Managers and Regional Operations Managers to help compile management reports for distribution.
• Email management
• Preparing Presentations
• Expenses
• Booking hotels and travel

Regional roles 

Coordinate the sales networking or admin reporting

Collate research on clients or competitors for business development or marketing campaigns and activities.

Assist with the preparation of the Regions Business Plans

Assist with managing health and safety upkeep admin

Holidays admin

Key Skills:

Essential:

• High quality secretarial and administrative skills, particularly the ability to use Word, Excel,PowerPoint and Microsoft Office tools including ‘Teams’ to a high standard.
• Knowledge and experience of utilising data to produce and distribute quality documents.
• A good command of the English language and its uses within an electronic environment such as Social Media and the Internet.
• Knowledge and understanding of dealing with regional teams.
• An excellent and confident telephone manner.
• Confidence in liaising and negotiating with third parties, both client and supplier at all levels within an organisation, verbally and in written format.
• Ability to organise their own and others workload.
• Confident Self-starter used to working as a team player in a busy environment

This job description is intended to reflect, in outline, the responsibilities of the post-holder which may change over time in line with the Corporate and local business needs of BizSpace. It will therefore be subject to periodic review.

If you wish to apply, please email BizSpace at peopleteam@bizspace.co.uk with your CV and a cover letter.